Coffee Cart Catering Pricing in Boston, MA
From small gatherings to large events, our pricing adapts to different budgets and needs. We offer a premium service at an affordable price.
Your team already spends $6-8 per drink at a coffee shop where they have to stand in line, waiting for orders, losing productive time. For the same price, you get a private barista brought directly to your event where every guest can order multiple craft drinks. Packages start at $599.
Transparent pricing. Just four factors.
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GUEST COUNTWe use guest count to determine how many baristas we need.
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LOCATIONWe come to you. Travel is included for all Boston Area Events.
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CUSTOMIZATIONSWe have a variety of add-ons to make your event unique.
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SERVICE HOURSBook us for how ever long you need. From 1 hour to 8 hours.
Takes less than 2 minutes. No credit card required.
CAPACITY AND PRICINGWe Scale to Your Guest Count
Our pricing is transparent and published. No quote forms that take three days to hear back from. Below is our standard service structure for all events. Travel fees may apply for conferences outside of our service area.
1 Barista
Est. Drinks / Hour: 50
Best for: Events up to 100 guests.
Starting price: $599
2 Baristas
Est. Drinks / Hour: 100
Best for: Events with 150 to 350+ guests.
Starting price: $999
Hourly rates apply ($200/barista-hr) for events beyond 2 hours. Add-ons including custom cup branding ($150), a custom signature drink ($100), custom cart branding ($300), as well as menu additions of specialty drip coffee, cold brew, decaf espresso, matcha lattes, and chai lattes are available by request. Tax and platform fees not included.
Why Our Customers Love Our Coffee Cart
★★★★★
“From discussing the details of our event, to the booking process, to the quality of both the coffee and the customer service, I cannot recommend Solarium more highly!“
Kyler, Sales and Marketing Director
★★★★★
“The choices available at the coffee cart from Solarium Coffee are great. I especially enjoy the Clementine!! Great service and the best startup coffee in MetroWest!!“
Jess, Event Guest
★★★★★
“I was so excited to finally have quality coffee nearby and they didn’t disappoint!”
Dana, Event Guest
Frequently Asked Questions
See the most common questions we get about coffee catering in Boston.
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We get this question all the time: “So, how much does coffee catering cost?”
Our pricing ranges from $599 to $3,000+, depending on event size, length of service, and location. Most tend to land in the $900 to $1200 range.Many of our clients are pleasantly surprised to find that the coffee catering cost per person is super reasonable and is often right in line with the average catering cost per person they’d spend on other services. The difference? Guests light up when they see a barista crafting lattes, cappuccinos, and matcha right in front of them. We’re certain they will love our service.
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Your coffee cart rental price is shaped by four simple things:
Service length: how many hours we’re serving.
Guest count: we serve 50 to 100 drinks an hour!
Travel distance: within 25 miles is included, and we can go further with a small travel fee.
Optional Customizations: we offer a different add-ons like custom cup branding, cart branding, and menu branding.
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Imagine your team, wedding guests, or clients enjoying handcrafted drinks made to order, complete with latte art and dairy-free options. That’s what a Solarium Coffee service looks like.
We hear it all the time: people come back for a second, third, even fourth cup because they can’t get enough, and they want to try so many of our different menu items.
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Every package includes:
Unlimited hot and iced lattes, cappuccinos, americanos, signature and seasonal drinks, and more.
Friendly, professional barista(s)
Stylish mobile coffee cart(s)
Professional La Marzocco espresso machine(s) hand-made in Florence, Italy
Professional German engineered Mahlkonig grinders.
Freshly roasted coffee beans from nationally recognized coffee roasters like George Howell, Ilse, and Metric.
Dairy & non-dairy alternatives
Cups, lids, condiments, syrups
BRING US TO YOUR NEXT EVENTSee Your Coffee Catering Price
No commitment. Takes less than 2 minutes. We respond with your custom quote in minutes.
EVENT SERVICE AGREEMENTWhat to expect when you book with us
We keep our booking process simple and transparent. Below you will find everything you need to know about payment, what happens if plans change, and how we handle rescheduling.
Payment Terms
Securing your date is straightforward. A deposit holds your spot, and the remaining balance is due the week before your event so you can focus on the details that matter.
50% deposit is due at the time of booking to reserve your date
50% remaining balance is due no later than 7 days before your event
Invoices are sent via email with a secure payment link for your convenience
Late Payment
We send reminders ahead of the due date. If a balance remains unpaid after the deadline, the following applies.
A late fee of 2% of the outstanding balance is applied the day after the due date
The fee continues to accrue every 30 days until the balance is paid in full
Unpaid balances past the due date may result in cancellation of services without a refund of the deposit
Cancellation Policy
Because we limit our availability and begin preparing specifically for your event well in advance, our cancellation terms reflect the time and resources committed. All cancellations must be submitted in writing.
More than 14 days before the event: Deposit refunded minus any non-recoverable expenses already incurred. All additional payments beyond the deposit are refunded in full.
Between 7 and 14 days before the event: The deposit is non-refundable. Additional payments beyond the deposit may be refunded minus any non-recoverable expenses already incurred.
Within 7 days of the event: No refunds are issued. All payments are retained, as materials and staffing have been fully committed.
If we cancel for any reason. You receive a full refund of every payment made, no exceptions.
Rescheduling
Life happens, and we do our best to work with you when plans change.
If you reach out at least 7 days before your event, your deposit and any payments already made can be applied as a credit toward the new date
Rescheduling is subject to our availability and is not guaranteed, but we will always do our best to make it work
Reschedule requests must be submitted in writing
Extraordinary Circumstances
If an event is canceled due to circumstances outside anyone's control, including severe weather, government restrictions, natural disasters, or public health emergencies, both parties will make a good-faith effort to reschedule.
If rescheduling is not possible, you receive a full refund of all payments, including the deposit
Questions about your booking? We are always happy to walk you through anything before you sign. Reach out at info@solariumcoffee.com or book a quick call and we will make sure you feel completely confident moving forward.
All bookings are governed by our Event Service Agreement, which is provided to every client before payment. Solarium Coffee LLC maintains general liability insurance. A certificate of insurance is available upon request.