Corporate Coffee Catering in Boston & MetroWest

Solarium Coffee brings a full mobile espresso bar to your office, campus, or event venue. Ben and Halle are personally involved in every event, pulling shots on a commercial espresso machine with single estate coffee from George Howell Coffee Company. Your employees get real specialty coffee. You get a vendor who shows up early, moves fast, and handles everything.

5.0 stars on Google · Transparent pricing · Quoted within minutes

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Coffee cart set up for morning service

What Corporate Coffee Catering Looks Like with Solarium

Most corporate coffee catering means a box of drip coffee and some creamers on a folding table. Solarium is something different.

We roll in a self-contained espresso cart stocked with everything your team needs for a full cafe experience. Every drink is made to order by a trained barista. Lattes, cappuccinos, americanos, iced drinks, and our rotating seasonal menu are all available. We bring house-made syrups, including our signature Halle's Morning vanilla latte and rotating seasonal flavors like Clovara (maple, clove, orange) in the fall and Orange Blossom in the spring.

Your team does not wait in a long line. Our setup is built for efficiency. One barista serves about 50 guests per hour. For larger events, we run multiple baristas simultaneously.

The cart fits in a 6x6 ft footprint, needs one standard 15-amp outlet and a 25 ft extension cord, and works indoors or outdoors. We bring our own water supply. No plumbing needed.

What's Included in Every Corporate Booking

Every Solarium booking includes:

  • Unlimited specialty espresso and matcha drinks from our event menu (espressos, americanos, cappuccinos, lattes, matcha lattes, iced drinks, seasonal offerings)

  • Single estate espresso from George Howell Coffee Company

  • House-made syrups including year round favorites and seasonal options

  • Professional and friendly barista(s)

  • All cups and lids for hot and iced drinks

  • Whole milk and oat milk as standard (almond milk available with advance notice)

  • Water supply, waste handling, full setup and breakdown

  • No travel fee for most locations in Boston and MetroWest

Events We've Served for Corporate Clients

Employee Appreciation Events

The most common corporate booking we get. A morning espresso bar in the lobby or break room gives your team a genuine perk, not a gift card.

Conferences and Multi-Day Events

For high-volume conference service, see our dedicated conference and expo page with capacity planning and multi-barista pricing.

Company Milestones and Celebrations

Office openings, anniversaries, holiday parties, product launches. Our cart adds energy to the event without requiring additional coordination from your team.

Client Meetings and Office Entertaining

When the coffee is noticeably good, clients notice. We have served executive meetings, investor presentations, and client appreciation events where the espresso bar became a conversation starter.

CAPACITY AND PRICING

Transparent Pricing, Published Up Front

You have enough unknowns in your event budget. Our pricing should not be one of them, so we publish every number on our coffee catering pricing page. No quote form required to see a price, no three day wait. No surprises, no surcharges, no credit card fees.

We scale to your guest count

Every package covers 2 hours of service, setup, breakdown, and all cups and supplies.

Up to 100 guests

1 barista, 1 cart

About 50 drinks per hour from a single service point.

100 to 150 guests

2 baristas, 1 cart

About 100 drinks per hour. Best when guests arrive all at once.

150 to 200 guests

2 baristas, 2 carts

About 100 drinks per hour, with two service points, so two shorter lines.

Over 200 guests, or a multi-hour event? We will build the setup around it.

Included in every package

  • Espresso, americano, latte, cappuccino

  • Whole & oat milk

  • Cups, lids, and syrups

  • Setup and breakdown

  • Credit card fees, already in the price

What can change your total

  • Additional hours beyond the 2 included

  • Custom cup branding, cart branding, or a latte art printer

  • A custom signature drink built for your event

  • Menu additions: cold brew, chai, decaf, specialty drip

  • Travel, if your venue sits outside our service area

See full pricing and add-on rates →

Easy to book, easier to work with

Event planning involves enough moving parts already. We make the coffee portion straightforward.

1. Tell Us About Your Event Share your date, location, headcount, hours of service, and event type. Email, form, or text, whatever's easiest for you. Ben or Halle will get back to you the same day, usually within minutes. Our quote form collects everything in one go.

2. See Your Full Price Up Front We confirm your barista count, service hours, add-ons, and any travel fee, so you see the complete number before committing to anything. Plans change? Ours can too. Tell us what shifted and we'll do our best to accommodate it.

3. Lock In Your Date A 50% deposit holds your date (we book first-come, first-serve). If you've chosen branding add-ons, we'll work out those details with you in the weeks before your event.

4. Show Up and Enjoy Your Own Event On the day, you'll usually be greeted by the same people you've been texting all along. When we bring in additional help, it's a trusted barista trained directly by us, so the quality never changes. We arrive before your first guests, run clean and efficient service, and leave your space exactly as we found it. 

TESTIMONIALS

What corporate clients say

5.0 ★★★★★ 80+ Google Reviews

❞

I hired the Solarium Coffee Cart for a 2 day corporate event my company was hosting in Boston.

It was a great experience start to finish. Excellent communication, timely set up, fantastic espresso drinks and matcha.

Amelia

Director of Event Operations

❞

He really cares about coffee quality and ensuring everyone has a cup that is the best fit for their taste!

Sara

Regional Sales Manager

❞

We used Solarium Coffee for a large client meeting and they were fantastic...

Everyone loved both the coffee and the service and already talking about bringing them back next time.

Maia

Project Specialist

❞

Perfect for corporate event, will definitely hire again!

Emily

VP Employer Sales

❞

Ben at Solarium was fantastic and so professional to work with for a corporate event I set up with him.

Gillian

Account Executive

Get a quote for your event

Ben and Halle (the owners) are personally involved in every event, so the people you are about to hear back from are the same ones ensuring a smooth service on event day.

Fill out our form and we will get back to you in minutes.

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Frequently Asked Questions About Corporate Coffee Catering

  • Our service is priced by the hour and can vary based on duration, number of baristas needed, and custom branding options (if chosen). A travel fee may apply for venues outside our core service area. Full pricing is on our pricing page.

  • We recommend three to four weeks for standard bookings, or earlier if you want custom cup or cart branding (which requires two weeks notice). Shorter timelines are possible when our calendar allows.

  • One standard 15-amp electrical outlet and a 6x6 ft space for the cart. We bring our own water supply. No plumbing required. We need ground-level or freight elevator access for roll-in.

  • Yes. With two baristas we serve roughly 100 guests per hour. For corporate events where not everyone is in line simultaneously, that covers events well into the 300+ range. We can walk through your event schedule to recommend the right setup.

  • Oat milk is included as a standard dairy-free option. Decaf espresso is available. For evening corporate events, decaf is complimentary. Let us know your team's preferences when you book and we will plan accordingly.

  • Yes. Custom cup branding is available for hot and iced cups and requires two weeks notice. We can also wrap the cart itself in your own design.

  • Solarium Coffee is an owner-operated business. Ben and Halle are personally involved in every event we book, from the initial planning conversations through menu decisions and day-of logistics. Most of the time, one or both of us will be the barista behind the cart. For larger events, or on the occasional day when both of us cannot be on site, a trained team member joins or stands in for us. Anyone representing Solarium has been prepared by us directly and is held to the same standards we set for ourselves.